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This is Laura Dierda with the Becker's Healthcare

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podcast. I'm thrilled today to be joined by

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Chris Carmody, chief technology officer at UPMC. Chris,

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it's a pleasure to have you on the

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podcast today. Thanks for having me, Laura. It's

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great to talk with you again.

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Now I'm looking forward to our broader discussion.

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I know every time we have you on,

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I learned so much. And, really, our listeners

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take away a lot of the nuggets and

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tidbits that you've learned along the way for

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any of the processes and,

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changes that you're making. But before we dive

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in, can you tell us a little bit

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more about UPMC and what makes it unique?

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Sure.

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UPMC

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is the University of Pittsburgh Medical Center, just

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to spell out that acronym.

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But we are a a very large

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academic medical center with

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a few add ons,

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in terms of our core mission, which includes

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being an insurer in the different communities and

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and areas that we serve,

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provide and provide patient care.

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We also have a an arm of our

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institution which focuses on

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commercialization and emerging technologies called UPMC Enterprises,

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which, again, works very closely with

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the core technology groups and teams and operations

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and helps identify and or create new solutions

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and looks to commercialize them.

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And then lastly, we have an international arm

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at UPMC,

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which we have a number of hospitals located

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over in Ireland and Italy and,

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are are building, some sites in Croatia right

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now that export our clinical expertise

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in those different,

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countries and and helps,

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share some of the great,

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knowledge and, again, medical care that we provide

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at UPMC.

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So

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all those different aspects really make us who

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we are at UPMC.

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We are primarily in Pennsylvania. We're the largest

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nongovernmental

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employer in Pennsylvania, around a hundred thousand employees.

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So we are large,

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but we are very much all focused on

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providing the best patient care that we can

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to all the patients that we see and

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all the communities that we serve.

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That's amazing to hear. I know UPMC, as

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you mentioned, has grown over the years into

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really a strong enterprise and having different

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global reaches and those kinds of things. And

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so,

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I I think that's really amazing to kinda

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see some of this progress and then, you

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know, look ahead.

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But I'm curious, first and foremost,

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could you tell us a little bit about

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an accomplishment that you're most proud of from

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the last year or so?

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Yes. And it's not quite finished yet, but

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just,

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about a year and a half ago, UPMC

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embarked on the largest transformation project that we've

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ever taken, at least in my twenty six

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plus years at UPMC.

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And that is

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to help transform how we deliver care across

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UPMC.

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And, really, the the basis for that is

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implementing a single electronic health record,

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at UPMC.

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So today, as we sit here

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at the February,

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we currently operate 10 different electronic health records

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at UPMC

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based upon a a best of breed approach,

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which we instituted years and years ago,

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as well as through some acquisitions more recently

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with different hospitals and physician practices.

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And, of course, with every EHR that you

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have, there's numerous ancillary systems that

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are attached or interface with that core EHR.

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So we have

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well over a thousand

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ancillary systems,

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touching those

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10

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EHRs.

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And quite honestly, it was during COVID

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when we were trying to be nimble and

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and change direction and meet all the different

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requirements that were constantly evolving and changing,

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where

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we were encountering the difficulty of making a

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change and having to replicate it in different

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systems was

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quite challenging.

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And

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just

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to provide what appears to be a seamless

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experience to our clinical users and our patients

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utilizing our technologies,

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our IT teams

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have done monumental work

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just to give that appearance and and build

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interfaces

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and and move data around

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to

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do the best we can with the technology

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that we have. And and like I said,

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we've done an amazing job over these years

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to provide that experience, but,

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you know, we feel most of the time

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like we're sprinting a marathon.

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And our talented,

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knowledgeable

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experts in IT, we can be using utilizing

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their skill sets

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to work on more advancements quite honestly in

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different technology. So

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all these different reasons led us to moving

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forward with this single project, which we are

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now in a very critical our first

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wave go live is later this year in

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September that we're preparing for.

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And so, really, that accomplishment, getting back to

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your question,

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is all the prep work that we've done,

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forming the team,

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building the relationships, and and defining how we're

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gonna deliver care consistently and standardized across all

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VPMC leveraging this one EHR.

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That's amazing to hear, you know, and a

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huge undertaking. Impressive to see that you've been

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able to develop over the last few years

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the plan and start implementing it. And then

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I know the go live is,

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coming up here in just a couple of

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months. From this whole process, do you have

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any advice for other health systems that are

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going through a similar thing? I know,

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you know, you taking this on after the

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pandemic and realizing the value of it is

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huge, but others are are seeing a similar,

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similar trajectory in terms of how they're thinking

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about their technology in EHRs as they grow

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bigger. So what advice would you have for,

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IT leaders as they're embarking on this process

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or, you know, really,

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aiming to refine what they've already done?

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Yeah. I think it it starts with the

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planning process.

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The the the more you plan, the more

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open discussions, transparent discussions you have with all

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the key stakeholders,

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the better position an organization will be in.

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And I think that's what's

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helped facilitate our success so far in this

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project is the relationships and and the leadership

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that we partner with

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both from a clinical perspective and operational perspective,

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revenue cycle,

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patient access, all the different areas across your

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institution

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need to be engaged and involved in in

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the decision process

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and helping define

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collectively how the organization moves forward. This is

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not an IT project by any means. It's

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enabled by IT, but this truly is an

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organization transformation

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that we're embarking upon. And and a lot

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of the other

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big health care systems that are in the

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same boat that are that are moving to

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one EHR or doing this transformation.

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As we talk and discuss and and we

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have that opportunity,

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at different events and just reaching out based

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upon our professional relationships, talking to one another,

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You know, we're able to share some of

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those insights and information, what works well, what

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doesn't work well.

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But the more information, the more planning can

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do is the the the

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positions your organization to help

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minimize the risks and minimize the issues as

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you move forward. There's gonna be things that

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come up,

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and you you're best prepared by planning for

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them,

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because the project is never gonna go exactly

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as planned. It doesn't work that way. Not

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no project ever has,

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especially one of this size and scale.

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That's helpful to know. Thank you so much,

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Chris, and glad that you're able to find

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colleagues to support throughout this journey, because I

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can imagine it it takes,

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as much, as you said, information and support

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as

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possible. Now looking ahead for the next twelve

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months or so, what are the big growth

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opportunities you're looking for,

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for your team as well as the health

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system altogether?

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Yeah. I mean, it it again, it starts

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with

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that that the core transformation. Our our wave

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one, we're gonna,

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deploy across about a little over 40% of

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the organization,

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you know, and go through that

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post,

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post go live world where we're supporting and

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fixing any issues or,

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you know, questions that users may have. And

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then we're gonna move right into our wave

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two, which will happen in the probably closer

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towards the end of the second quarter of

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twenty twenty six,

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where the rest of our organization will go

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live.

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So that's really our our main focus right

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now is preparing and ramping up for both

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waves as we refer to them.

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But we don't lose sight that we're still

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delivering care

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24 by seven in our institution. So

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we continue to,

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you know, focus on what are the operational

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needs today.

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How do we prioritize that work and make

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sure that from a timing perspective,

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you know, when does it make sense

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to connect to the existing environment,

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maybe a new technology, or

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wait and and position a new technology to

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be tied into the new single EHR platform?

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So that's where

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a lot of our focus and effort's gonna

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be.

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And, again, on the IT side of the

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program is making sure that we're testing and

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validating everything along this journey

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and partnering with

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our clinical and operational leaders to make sure

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that

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the their our end users are ultimately ready

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and prepared for when we flip that switch

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and move them over to the new system

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and environment.

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So a a lot of communications, a lot

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of planning, a lot of meetings, discussions.

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But,

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for us at UPMC, I feel very,

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confident that we're gonna be successful because of

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those partnerships, because it's not an IT project,

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as I mentioned before,

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that,

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everyone has skin in the game. Everyone is

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laser focused on what the outcome of this

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is gonna be, which is

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a much better opportunity, much better tools and

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technology for all of our clinical users to

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use to deliver patient care more effectively, more

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efficiently, and ultimately impact the quality of care

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that we're delivering.

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That's great to hear. And, you know, an

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amazing picture that you're painting of what things

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will look like once this is all rolled

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out, once you have that single instance of

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the EHR or being better able to serve

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patients as well as, a better experience for

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clinicians too.

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But I'm curious. There has to be challenges

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that you're,

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anticipating or or things that you're troubleshooting right

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now.

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Could you tell us a little bit about

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some of those challenges that you found or,

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headwinds that you really see coming up in

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the future?

292
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Yeah. I mean, right now, from, the the

293
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project itself, a a lot of it is

294
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just working through you know, we we went

295
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through the planning process, the planning phase. We

296
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went through a significant build phase for many

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different organizational decisions were made, and that constitutes

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change

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for our end users. So, what we're what

300
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we're working through in a very

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detailed level is identifying what are those what

302
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are those changes and how how does that

303
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influence or,

304
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customize our training materials. So when we're out,

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close to go live and we're training everyone,

306
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they know what you know, this is what

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you this is how you did in the

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past, and this is how you're gonna do

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it in the new system. So making sure

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we close those gaps

311
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and and properly train and and prepare everyone

312
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is probably,

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you know, front of mind right now. On

314
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the IT side, it's,

315
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working through some of the challenges with, you

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know, dealing with existing data and ingesting that

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data into the new environment or

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archiving and moving that data out and making

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it available

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to make sure that from an analytics and

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reporting perspective, we have that full longitudinal record

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on all of our patients,

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where where we need it. So we're working

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through a a lot of those details.

325
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We're we're

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ingrained in all that work right now.

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So those and and, again, it's just the

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the volume, as I mentioned before, is probably

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what creates the the challenges and the complexity

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of our environment

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that that is creating,

332
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you know, the the awareness that we we

333
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gotta

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double and triple check our work

335
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as we move forward to make sure that

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we don't miss anything or,

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you know, as issues arise that we we

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fix them. And that's the whole purpose of

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going through this process. That's why you, you

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00:12:31,904 --> 00:12:32,485
know, work

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collectively together to plan and and build and

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define the environment and then testing it, which

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is where we're at to to validate that

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things are working or you know, again, you

345
00:12:43,000 --> 00:12:45,639
don't wanna test your your environment and be

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a % correct out of the gate. You

347
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wanna find those those issues or or,

348
00:12:51,165 --> 00:12:53,565
you know, defects before you go live. And,

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you know, that's that's where we're at right

350
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now, and that's a normal natural process,

351
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that we're going through. The other thing too

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is the continual care and feeding of our

353
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teams. Everyone's, you know, heads down working very

354
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hard. We don't want folks getting burned out.

355
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So we really spend a lot of time

356
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communicating and reaching out and making sure that

357
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they feel they have the support of the

358
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leadership team. If they have questions, concerns

359
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that, you know, they they feel comfortable raising

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their their their hand and, you know, asking

361
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for that help or asking for us as

362
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leaders

363
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to remove any barriers or issues that might

364
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be in their way. So that's that's, I

365
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I I think, a very key part of

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advice I'd give

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to those going through this this journey that,

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you know, from a leadership perspective,

369
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you you have to be front and center

370
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and present and and, you know, remove those

371
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barriers and obstacles for your teams to be

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successful.

373
00:13:44,835 --> 00:13:46,754
And that is great advice. And a really

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strong point, you know, looking at just the

375
00:13:49,554 --> 00:13:52,035
amount and gravity of this transition, this change,

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and then,

377
00:13:53,075 --> 00:13:54,674
having to do, I can imagine, the big

378
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picture strategic work as well as the detail

379
00:13:56,835 --> 00:13:57,335
oriented,

380
00:13:57,980 --> 00:13:59,340
aspects of it, making sure you have the

381
00:13:59,340 --> 00:14:01,660
right people on your teams to execute on

382
00:14:01,660 --> 00:14:02,160
that,

383
00:14:02,860 --> 00:14:04,160
in a meaningful way.

384
00:14:04,779 --> 00:14:06,720
You know, I can imagine now

385
00:14:07,259 --> 00:14:09,279
it looks different potentially than it will,

386
00:14:09,740 --> 00:14:12,139
once the rollout is complete and you've got

387
00:14:12,139 --> 00:14:13,875
that single instance and and can focus

388
00:14:14,914 --> 00:14:16,274
on other things. But, right now, it seems

389
00:14:16,274 --> 00:14:18,274
like, as you mentioned, having that detail orientation

390
00:14:18,274 --> 00:14:19,875
and just being able to support the team

391
00:14:19,875 --> 00:14:22,274
in whatever way you can, is really, really

392
00:14:22,274 --> 00:14:22,774
important.

393
00:14:24,034 --> 00:14:24,534
Absolutely.

394
00:14:26,115 --> 00:14:28,019
Before we wrap up here, I'm wondering,

395
00:14:28,340 --> 00:14:30,259
could you talk a little bit about just

396
00:14:30,259 --> 00:14:31,940
the number one thing that you're doing right

397
00:14:31,940 --> 00:14:33,860
now to set your organization up for long

398
00:14:33,860 --> 00:14:34,600
term success?

399
00:14:35,539 --> 00:14:36,840
Yeah. I mean, obviously,

400
00:14:37,940 --> 00:14:40,980
remove the EPIC or the EHR specific project.

401
00:14:40,980 --> 00:14:42,245
We are moving EPIC, by the way, if

402
00:14:42,245 --> 00:14:43,585
I didn't mention that, but,

403
00:14:43,964 --> 00:14:46,784
it's it's pretty well documented. But I think

404
00:14:46,924 --> 00:14:49,004
the the one thing, the one piece that

405
00:14:49,004 --> 00:14:50,865
we're focusing on is our people.

406
00:14:51,964 --> 00:14:53,725
And it gets back to my last statement

407
00:14:53,725 --> 00:14:55,725
of making sure that we have that that

408
00:14:55,884 --> 00:14:56,945
the proper engagement,

409
00:14:57,500 --> 00:15:00,159
that we're providing the different opportunities and training

410
00:15:00,539 --> 00:15:03,100
and and really career paths for them. The

411
00:15:03,100 --> 00:15:04,779
the toughest thing in our business of health

412
00:15:04,779 --> 00:15:07,899
care IT is, you know, developing and and

413
00:15:07,899 --> 00:15:08,399
retaining

414
00:15:08,860 --> 00:15:11,019
great staff and and great leaders in our

415
00:15:11,019 --> 00:15:13,964
organization. So we spend a considerable amount of

416
00:15:13,964 --> 00:15:15,504
time outside of that project

417
00:15:16,125 --> 00:15:17,264
talking through and planning,

418
00:15:18,044 --> 00:15:20,524
from a people and organizational perspective on what

419
00:15:20,524 --> 00:15:22,284
we can do, what we can do better,

420
00:15:22,284 --> 00:15:24,284
how we we can better support them, how

421
00:15:24,284 --> 00:15:25,504
we can create new opportunities,

422
00:15:25,804 --> 00:15:27,345
how we can better align

423
00:15:27,720 --> 00:15:29,639
our teams to be most successful with the

424
00:15:29,639 --> 00:15:30,139
business.

425
00:15:30,440 --> 00:15:32,679
And when you have new emerging technologies like

426
00:15:32,679 --> 00:15:36,120
artificial intelligence coming, that that's a great area

427
00:15:36,120 --> 00:15:38,299
where the market's kinda driving,

428
00:15:38,679 --> 00:15:41,495
obviously, a lot of clinical and operational users

429
00:15:41,495 --> 00:15:42,875
to wanna adopt AI.

430
00:15:43,334 --> 00:15:45,414
And we as IT teams and leadership have

431
00:15:45,414 --> 00:15:48,214
to be ready and prepared to align, our

432
00:15:48,214 --> 00:15:50,294
teams and give them the right training and

433
00:15:50,294 --> 00:15:52,375
position them to be successful and help support

434
00:15:52,375 --> 00:15:55,039
in the organization moving forward. So, you know,

435
00:15:55,039 --> 00:15:57,199
we we we spend a considerable amount of

436
00:15:57,199 --> 00:16:00,000
time focused on in doing those activities. You

437
00:16:00,000 --> 00:16:01,360
know, it's not just the, hey, once a

438
00:16:01,360 --> 00:16:04,320
year performance evaluation kind of stuff. It's having

439
00:16:04,320 --> 00:16:07,714
conversations. It's being accessible and and having conversations

440
00:16:07,774 --> 00:16:08,995
with teams, with individuals

441
00:16:09,695 --> 00:16:12,014
to make sure that, you know, we're listening

442
00:16:12,014 --> 00:16:14,434
to them and their needs and their concerns,

443
00:16:15,214 --> 00:16:17,214
or or their suggestions on how we can

444
00:16:17,214 --> 00:16:19,774
do things better and then applying that. So

445
00:16:19,774 --> 00:16:22,580
we we take that very seriously. And, again,

446
00:16:22,800 --> 00:16:25,379
I think our our people are the number

447
00:16:25,440 --> 00:16:27,840
one area that we focus in on and

448
00:16:27,840 --> 00:16:30,660
will continue to focus in on moving forward.

449
00:16:31,040 --> 00:16:33,519
Technology, as we all know, is comes and

450
00:16:33,519 --> 00:16:36,085
goes, and there's gonna be new trends and,

451
00:16:37,424 --> 00:16:40,065
new emerging technologies that are can continue to

452
00:16:40,065 --> 00:16:42,225
be thrown at us. If you don't have

453
00:16:42,225 --> 00:16:45,345
good people, strong people that can problem solve,

454
00:16:45,345 --> 00:16:47,284
that can work together, that can communicate,

455
00:16:47,720 --> 00:16:50,139
that feel the support of their leadership team,

456
00:16:50,279 --> 00:16:53,160
you're not gonna be successful. So that's that's

457
00:16:53,160 --> 00:16:55,100
where it starts and ends from my perspective.

458
00:16:56,600 --> 00:16:58,440
That's amazing to hear. And, you know, really,

459
00:16:58,440 --> 00:17:01,000
really a strong message in terms of supporting

460
00:17:01,000 --> 00:17:02,600
your team, making sure you have what you

461
00:17:02,600 --> 00:17:03,254
need, and then,

462
00:17:04,454 --> 00:17:06,535
have letting them, you know, do the best

463
00:17:06,535 --> 00:17:08,694
work they possibly can. Chris, thank you so

464
00:17:08,694 --> 00:17:10,214
much for joining us on the podcast today.

465
00:17:10,214 --> 00:17:11,894
This has been a great conversation, and I

466
00:17:11,894 --> 00:17:13,835
look forward to connecting with you again soon.

467
00:17:14,055 --> 00:17:15,674
Sounds great, Laura. Thank you.